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Task Priority – Methods of prioritizing your tasks

Pareto analysis This is the idea that 80% of tasks can be completed in 20% of the disposable time.

The remaining 20% of tasks will take up 80% of the time. This principle is used to sort tasks into two parts. According to this form of Pareto analysis it is recommended that tasks that fall into the first category be assigned a higher priority.

The 80-20-rule can also be applied to increase productivity: it is assumed that 80% of the productivity can be achieved by doing 20% of the tasks. If productivity is the aim of time management, then these tasks should be prioritized higher. It depends on the method adopted to complete the task.

There is always a simpler and easy way to complete the task. If one uses a complex way, it will be time consuming. So, one should always try to find the alternate ways to complete each task. ABC Analysis A technique that has been used in business management for a long time is the categorization of large data into groups. These groups are often marked A, B, and C—hence the name. Activities are ranked upon these general criteria: A – Tasks that are perceived as being urgent and important. B – Tasks that are important but not urgent. C – Tasks that are neither urgent nor important. Each group is then rank-ordered in priority. To further refine priority, some individuals choose to then force-rank all “B” items as either “A” or “C”.

ABC analysis can incorporate more than three groups. ABC analysis is frequently combined with Pareto analysis.

The Eisenhower Method

All tasks are evaluated using the criteria important/unimportant and urgent/not urgent and put in according quadrants. Tasks in unimportant/not urgent are dropped, tasks in important/urgent are done immediately and personally, tasks in unimportant/urgent are delegated and tasks in important/not urgent get an end date and are done personally.

This method is said to have been used by US President Dwight D. Eisenhower, and is outlined in a quote attributed to him: What is important is seldom urgent and what is urgent is seldom important.

Eisenhover Todo Quadrant POSEC method POSEC is an acronym for Prioritize by Organizing, Streamlining, Economizing and Contributing. The method dictates a template which emphasizes an average individuals immediate sense of emotional and monetary security. It suggests that by attending to ones personal responsibilities first, an individual is better positioned to shoulder collective responsibilities. Inherent in the acronym is a hierarchy of self-realization which mirrors Abraham Maslows “Hierarchy of needs”.

Prioritize – Your time and define your life by goals. Organizing – Things you have to accomplish regularly to be successful. (Family and Finances) Streamlining – Things you may not like to do, but must do. (Work and Chores) Economizing – Things you should do or may even like to do, but theyre not pressingly urgent. (Pastimes and Socializing) Contributing – By paying attention to the few remaining things that make a difference. (Social Obligations).

Source: Wikipedia

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